Bookkeeper Administrative Assistant

Job Overview

This role is a key support position within the company, handling bookkeeping, accounts payable, and general office administration. Over time, there is an opportunity for growth as this role gradually takes on additional responsibilities, evolving into an Office Manager or Administrative Manager position.

The ideal candidate is detail-oriented, organized, and proactive, with strong bookkeeping experience and administrative skills. Experience with QuickBooks Desktop and accounts payable is required.

Key Responsibilities

Bookkeeping & Accounting

• Manage accounts payable and vendor payments using QuickBooks Desktop.

• Process work orders, invoices, and payment reconciliations.

• Generate financial reports and track outstanding invoices.

• Assist with credit card reconciliations and expense tracking.

• Handle bank deposits and ensure accurate financial documentation.

Administrative & Office Support

• Answer and redirect incoming phone calls professionally.

• Manage office supplies and oversee office equipment maintenance.

• Organize and maintain company files and records.

• Assist with document management and administrative tasks for various projects.

• Process and sort mail and assist with correspondence.

HR & Payroll Support

• Assist with timekeeping adjustments to maintain accurate payroll records.

• Document and record Call Outs and Time Off Requests (PTO/Sick Leave) as needed.

Support Desk (Future Responsibilities)

While not an initial duty, this role may include monitoring and managing the support desk inbox in the future, assisting operations by organizing incoming inquiries and requests.