Administrative Assistant
Simons
Full-time
On-site
Skokie, United States
$17 - $19 USD hourly
Benefits:
- Company parties
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
ADMINISTRATIVE ASSISTANT
Full-Time, Skokie IL. Office
$18-$20 per hour, based on experience
Full-Time position
*Please contact the office at (773) 376-1110 or email servicemasterbysimons@gmail.com
Position Overview
Seeking a customer service representative to add to our team!
Successful candidates will have experience in an office setting. Position assists the business owners, office manager, and technicians with a variety of tasks including processing invoices, collections, customer service follow up, answering phones, scheduling jobs, filing/scanning, using multiple types software and interfacing with customers and suppliers. Experience with MS Office & Excel, Google Suite, and CMS systems are a must. Prefer strong verbal phone skills, writing, organization, and problem-solving skills. Minimum 2-5 years office experience. Some previous phone sales experience required.
Job Responsibilities
- Must have a pleasant demeanor and work well with others
- Must have strong and clear verbal communication skills
- Must have some collections experience
- Answer telephone calls, soft sales to book jobs, responds to emails, and resolves routine and complex inquiries - Minimum 5 years phone sales experience
- Schedule all jobs in company CMS system to capture relevant customer and job information
- Flexibility needed. We are an on-call restoration business. We are looking for an individual able to occasionally work additional hours as needed during heavy weather/storm/polar vortex events (seasonal).
- Follow-up with customer on work performed
- Contact customers to collect payments/billing using Quickbooks
- Prepares correspondence, memoranda, reports, etc.
- Initiates routine and non-routine correspondence
- Files/scans administrative paperwork
- Operates a personal computer and appropriate software packages or its equivalent
- Facilitates company newsletter with Constant Contact using pre-written blog material
- Contributes to marketing using social media to post company activities/newsletter, and brand messaging
- Assist technicians as needed within the company
- Responsible for managing inventory on a regular basis to re-order supplies
- Understands the ServiceMaster brand, operating systems and all the services we offer (training provided)
Job Requirements
- Associates degree preferred. High school diploma/GED accepted depending on skill levels
- Previous administrative assistant/office experience required
- Experience and skill with Microsoft© Office application (Word, PowerPoint, and Excel) required
- Experience with Google Docs, Sheets required
- Comfortable with using multiple types of software
- Personal time management and organizational skills
- Strong verbal and written communication skills
- Dependable and adaptable to operate within a fast-paced work environment
- Ability to manage highly confidential information
Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:
- Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
- Sitting for long periods of time while using office equipment such as computers, phones etc.
- Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
- Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
- Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.
Compensation: $17.00 - $19.00 per hour
ServiceMaster Restoration By Simons, a woman-owned and family-run water and fire damage restoration and specialty cleaning business, proudly serves the greater Chicago metropolitan area in Cook, Lake and DuPage counties. ServiceMaster Restoration By Simons is the Chicago-area company of choice for commercial and residential disaster restoration, re-construction, and specialized cleaning. Our expert staff handles large and small insurance losses and works closely with insurance adjusters, managers, building owners, developers, homeowners, and renters. We are a proud recipient of the 2020 Better Business Bureau Torch Award for marketplace ethics.
This franchise is independently owned and operated by a ServiceMaster Clean® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.